Recovery, Renewal, Resilience

Working from home became the new normal for various sectors during the pandemic. However, this “pandemic-style” of working from home may not translate smoothly to post-pandemic working. A recent McKinsey survey of 100 executives across various industries and locations found that 90% of organisations intend to adopt a hybrid model of working (a combination of remote and on-site working). However, many organisations have only just begun to consider how this new approach will be integrated into organisational practice, resulting in employees feeling uncertain and anxious. Consider:

• Be transparent and open from the start with employees. If still in the planning stage, communicate the uncertainty of plans for remodelling current working practices
• Be clear on the current expectations of employees considering that their personal circumstances may have changed during the pandemic, and they may not be able to make a swift return to the office (e.g. consider a phased-in approach)
• Support and encourage “small moments of engagement”, which can include coaching, mentoring and co-working
• Reimagine the leadership process in your organisation. Train managers on “remote leadership” and re-evaluate current performance metrics so these represent how employees might succeed when working from home
• Develop new codes of practice (e.g. for online meetings) so that employees don’t always feel they must be available and don’t have to go from one meeting to the next, relentlessly
• Establish new ways of monitoring and evaluating employee attendance and productivity, so that employees don’t feel they need to be constantly logged into their computers to prove they are working. Focus on the work output, and assess if employees have the tools and skills to succeed, before assessing how many hours they spent logged in
• Pilot a hybrid approach that suits your organisational context and is tailored to the needs of specific teams and roles (e.g. evaluate what roles require on-site working)
• Develop new ways of monitoring employee wellbeing

The pandemic has had a disproportionate impact on women's experience of work. Women are more likely to work in low-paying and informal jobs, and also constitute a significant proportion of healthcare professionals and essential workers at the frontlines. Women working in these areas, e.g. cleaners, carers, catering staff and early learning and childcare workers, and frontline workers, have had to cope with the immense pressures of providing essential services during the pandemic while also caring for children and relatives. Employers should recognise and address the adverse impacts of COVID-19 on women's experience of work, including groups of women who have been badly affected by job disruption, such as BAME women, single parents and young women. Changes to workplaces are also a direct consequence of the pandemic, meaning that some women may be at higher risk of violence or abuse. Employers play a vital role in helping women who experience abuse to access support, and should recognise that sexual harassment doesn't just occur face-to-face, but also through online platforms. Close the Gap offer guidance on an intersectional approach to workforce planning, to support local government to develop gender-sensitive employment practices. They advise to consider:

• Participate in an employer accreditation programme, e.g. Equally Safe at Work
• Collect new intersectional, gender-disaggregated data on the impact of COVID-19 on employees, e.g. access to childcare, well-being, the experience of employees at work during COVID-19:
  • Conduct a gendered analysis to identify varying experiences of women and men during COVID-19
  • Use this data and analysis to inform any return to work plans/policies and to promote staff well-being
• Conduct an equality impact assessment prior to the implementation of new workplace policies
• Engage with women working in lower paid roles to ensure their experiences are used to inform plans for recovery
• Offer support to women who are working at home, including:
  • Conduct risk assessments to determine support needs for working from home
  • Assess working arrangements and their sustainability
  • Offer flexible working to staff with caring responsibilities
  • Regularly check in with employees to see how they are managing
• Available support for female employees who are more likely to be affected by COVID-19, including those who are disabled, pregnant, returning from maternity leave, BAME
• Raise awareness of Violence against Women (VAW) policies in view of the rise in domestic violence during lockdowns:
  • Communicate zero tolerance of VAW
  • Signpost to local specialist services, e.g. Women's Aid
  • Raise awareness of reporting processes for VAW

Organisations must ensure they, their employees, and people who visit their workplace are complying with COVID-19 safety measures e.g. wear a mask, sanitize and maintain social distancing. As time goes on and people become fatigued with regulations, standards may slip. It is the organisation's responsibility to ensure due diligence in identifying risks and mitigating them. This may require increased surveillance of working practices and trained Compliance Officers who specialise in encouraging compliance. Consider that Compliance Officers can:

• Ensure that COVID-19 safe practices in the workplace are updated, communicated, trained, and monitored effectively
• Constantly seek good practices from elsewhere and systematise these to enhance protection of people at work
• Balance legal requirements with response actions to ensure safety comes first
• Be a single, expert point of contact to address issues related to COVID-19 in an organisation
• Constantly evaluate workplace compliance with the regulations and report on breaches

A key model (followed by many countries) to help protect jobs, workers and the economy has emphasised job retention through wage subsidies, layoff restrictions, and short-term compensation schemes. In Greece, initial data suggests that job retention was an effective means of reducing large-scale unemployment - and that additional work is needed to create new jobs. This suggest that strategies to protect jobs should also consider proactive policies to enhance employment possibilities for unemployed and otherwise vulnerable workers to avoid long-term chronic unemployment. Consider:

• Investing in training designed for a 'post-COVID-19' labour market e.g. focusing on upskilling in technical and internet-based skills
• Investing in infrastructure in organisations to support new types of jobs and ensure funds are allocated to ensure employees have adequate resources for the job (e.g. hardware and adequate internet access)
• Allocate funding to improve technical systems for effective job search and job matching, alongside relevant skills training for the new job
• Utilise learning from the pandemic about technology adoption and innovation, the digital divide, and the impact this can have on access to employment and ability to undertake work at home or online

Middle managers and leaders are central points of contact for people returning to work and their roles are particularly important as the pandemic continues but people return to work. However, it is vital that managers have the tools to support their own well-being as well as their team's, and that they have adequate support from senior leadership. Since COVID, middle managers are being asked to make hundreds of daily decisions in a time of uncertainty. They have the responsibility of sharing and promoting decisions and strategies that may be ambiguous or that they even disagree with. Consider:

• Conversations between middle and senior leaders that helps to remove as many unknowns as possible through clear guidelines. Ensure managers know what they are (and are not) responsible for in terms of decision-making and providing wider support
• Whether there is sufficient wellbeing support for all staff to relieve middle managers of additional roles. Ensure managers are clear on available support networks in the organization and what they offer e.g. occupational health
• Provide training on holding 'confident conversations' about difficult topics e.g. mental health, risk assessments, managing people with different needs, and providing more emotional support

Train managers in available information such as the NHS’s: Making health and wellbeing vital in conversations guidance and wellbeing coaching questions - for managers. The Chartered Institute of Personnel and Development's (CIPD) offers: How to help your team thrive at work

Many cities have imposed COVID-19 restrictions on the use of public spaces such as social distancing, mask wearing, and number of people allowed to be in a single group to limit the transmission of the virus. Successful implementation of such measures may require additional support from COVID marshals who can provide reassurance to the public and organisations, and help improve compliance with regulations. Organisations that have experience of crowd and people management may have the skills to support the implementation of COVID related restrictions. Consider how trusted events security organisations may be trained to provide COVID marshalling support where needed. This may include:

• Working with supermarkets to protect staff and minimise panic buying; including queue management
• Working in civil contingency roles with local authorities to support town centre patrols in the daytime and night-time economy
• Working with local authorities and law enforcement to help report low level antisocial behaviour and social distance breaches
• Crowd and people management at COVID-19 testing centres

COVID-19 has made companies have a major re-think about how and where their staff work. Germany's Siemens as decided to let its employees work from wherever they want for two or three days a week, where they feel most productive. These changes are based on outcome focused work, rather than time spent in an office.

During COVID-19 many training facilities that equip staff with specialist skills have been unable to work effectively so accreditation has not been possible. Furthermore, medical fitness for work certificates may have expired and not been renewed due to the pressures on the healthcare system. Across many sectors (e.g. emergency services, construction, healthcare), these effects could have consequences for the availability of staff who have the required skills/training and are permitted to work; a problem accentuated by the departure of skilled staff during the crisis. Consider:

• How your workforce's skills profile has changed as a result of the effects of COVID-19 e.g.:
  • training centres stopping training new recruits, meaning there is a lack of new staff in the recruitment pipeline
  • expiration of staff's specialist qualifications/registration, meaning they are not permitted/qualified to deliver usual activities
  • granting of medical eligibility to work during the crisis, and impacts on staff ability to work
  • staff being made unemployed or retiring during the crisis
  • staff who have contracted COVID-19 and who are unable to return to normal duties
• Putting temporary waivers in place to enable workers to continue despite their skills expiring
• How staff whose qualifications have expired during COVID-19 can be re-accredited
• How to ensure staff are medically fit to work
• How to address and overcome the immediate impacts of a shortage of accredited staff
• How to mitigate the multi-year impacts on your sector from COVID-19's disruption to skills, training and staff loss

Reference: Fire Department, Germany

By implementing guidance for safe working practices, organisations can protect workers and others from risks related to COVID-19. This framework offers a systematic approach to enable effective and timely adaptation to the changing situation. Organisations can consider safety practices relating to:

• Working from home e.g. suitability of work space, living with the clinically vulnerable
• Managing suspected or confirmed cases of COVID-19 e.g. promote a culture of transparency and support to reporting and managing suspected and confirmed cases
• Multiple or mobile workplaces e.g. the number and types of workplaces such as offices, factories, warehouses, vehicles, workers' own/other people's homes
• Resource availability e.g. adequate provision of toilet and handwashing facilities
• Reporting to external parties e.g. consultation and participation of workers, worker representatives and trade unions in decisions that affect health, safety and well-being
• Inclusivity and accessibility e.g. ensure issues and anxieties are respected; adapt roles and activities to reduce risks to vulnerable workers
• Psychological health and well-being e.g. take account of unsupervised working hours, isolation, lack of clarity on roles/responsibilities/deadlines
• Use available COVID-19 communication templates, printable signage and reopening toolkits

Every organisation has been affected by COVID-19 which has had impacts on operations, staff, suppliers, customers or other parts of its activities. Some organisations have temporarily stopped delivering certain activities or have achieved them through other means. This has led organisations to consider the value-added of those activities and evaluate certain activities that may no longer be necessary. To identify activities that can be stopped, consider:

• What activities were changed in response to the effects of COVID-19
• What has been learned about the actual value those activities were delivering, compared to the expected value
• How to stop or replace activities that were not delivering the expected value

In addition, consider:

• How to identify other activities that were not stopped during COVID-19 but that are not delivering the expected value so could be stopped
• How to measure the saving from stopping the activity
• What to do with the saved resource from stopping the activity e.g. reduce capacity or redeploy that capacity
• How other aspects of the organisation should change to support the stopping of activities (e.g. changing physical spaces, policies, processes, priorities, roles)

Consider the following for recovery in your workplace:

• Establish a business response and continuity office
• Confirm critical roles and backup plans
• Evaluate the actual work of your company and how it might be changed
• Understand what work is mission-critical and what can be deferred or deprioritized
• Prepare your worksite for containment and contamination
• Update travel and meeting protocols
• Review your social media policy and guidelines
• Consider the sources of 'news' and information in the workplace

In the UK, 26,000 people have responded to the call for a 'land army' of UK-based workers to fill the potential 80,000 person seasonal farm labour shortage in the fruit and vegetable sector as it enters the crucial spring and summer harvest period.